Energy Management Procedures    

To ensure the overall success of the energy management program, the following specific areas of emphasis will be adopted:

I.       All district personnel will be expected to contribute to energy efficiency in the district.

         A.     Occupied Mode and Unoccupied Mode:

Occupied mode begins 60 minutes before the official start of school and Unoccupied Mode begins 60 minutes after the official end of the school day for teachers.  Below is a chart for the elementary, middle, and high schools.

    Official               Official               Start                   Start

                                        Start                   End                    Occupied            Unoccupied 

Elementary	8:30	4:00	7:30	5:00
Middle	8:00	3:30	7:00	4:30
High	7:20	2:55	6:20	3:55

     Sections of the building used for after-school activities will be

     considered occupied.  It should be noted that an entire school is not

     occupied when an activity is occurring in the school.  The space that

     is being occupied will be heated or cooled.

B.     Equipment Maintenance

Any malfunctioning devices, windows, or vents should be immediately reported by school administration or Facility Foreman to the Maintenance Department through the work order system.

C.          Heating Season

1.      Thermostats shall be lowered to obtain a building temperature of 68-70 degrees Fahrenheit during the day.

2.      Heating setback switches shall be adjusted to obtain night time building temperatures of 60°F.  Setback switches shall be activated for night time temperature according to Section III – Procedures for Start of Unoccupied Mode.

3.      Door and window closures shall be carefully monitored to reduce heat loss.

4.      The Maintenance Department shall coordinate with the school principal on efficient boiler use to ensure minimum boiler operations.

5.      The Maintenance Department shall assess outside air intake systems and adjust where needed to reduce heat loss.

6.      Heating problems should be reported to the Maintenance Department through the work order system.

D.          Cooling Season

1.      Cooling levels for air-conditioned areas shall be held at not lower than 74-76 degrees Fahrenheit during working hours.  Setback switches shall be activated for night time temperature according to Section III – Procedures for Start of Unoccupied Mode unless the physical plant is specifically exempt to provide comfortable temperatures for special programs in a school.

2.      The Maintenance Department shall adjust cooling system controls to ensure that the temperature of air-conditioned areas will be maintained between 74-76 degrees Fahrenheit.

3.      Cooling and air circulation problems should be reported to the Maintenance Department through the work order system.

E.     Other

1.      Interior hall lights shall be reduced by 50 percent at all times where practical.  Classroom lights shall be turned off when not in use.  Night custodial staffs shall use minimum lighting necessary to accomplish tasks.

2.      All areas without staff or students shall have lights off completely.

3.      When a room is only occupied by a teacher, lights should be at half-power.

4.      Half lighting will be used in the hallways at night, and only classrooms that are being worked in will be lit.  One custodian in a hall way should mean only one classroom light on.

5.      All outside lights should be off during daylight hours.  The Maintenance Department will coordinate the use of photocells to control the operation of outside lights.

6.      Once school activities have ended, all outdoor lights should be at a pre-set minimum.  The Maintenance Department will verify the necessary candle power to ensure the safety of the parking lot lighting.

7.      All laminators should be turned off when teaching and administrative staff have left the building.

8.      All computers and computer accessories should have sleep timers reset to go to “sleep” after three minutes of inactivity or be disconnected.

9.      No outside microwaves, refrigerators, toaster ovens or appliances should be used outside of teacher work rooms and custodial break room.

10.    No space heaters will be permitted in classrooms or offices.

11.    Modular classrooms not in use for classroom purposes will be disconnected.

F.     Hot Water Heaters

Hot water temperature in the elementary classrooms shall not be above 100 degrees; all other heaters will be set at 125 degrees. Booster heaters will be utilized to increase the water temperature in the dishwasher room to 140 degrees.

II.      Role of Energy Manager

The Energy Manager will make periodic visits during school hours, nights and unoccupied hours to ensure energy saving methods are being followed.  A checklist will be filled out and the information will be shared with the building administrator in a timely fashion.

III.     Accountability

The school principal will be held accountable for building conformity to energy policy guidelines.

The Energy Manager will submit a quarterly report to the school principal.  A report will be submitted to the Superintendent if a school building receives a failing report for 2 consecutive quarters.

The school building will receive 25% of the savings from the reduction in utility cost.

IV.    Savings Calculation

All savings are calculated using the previous year as the base year.  All calculations are based on weather adjustments, changes in square footage (additions or deletions), replacement of HVAC equipment, and computer additions.