Community Engagement and Communication

Last Updated: 1/30/2020 1:01 PM

The Rose Tree Media School District encourages and appreciates the community's support and involvement at meetings and school functions, online and with special projects and initiatives. Methods of engagement and communication with parents and the community include: 

  • Administration Committees
  • Parent/Teacher Groups
  • Principals Advisory Board
  • Superintendents Advisory Board
  • School Messenger email/phone blasts to parents
  • Handbooks
  • District and school websites
  • Online Newsletters
  • Social Media Platforms
  • Press releases and news/event advisories

District Website: The District website provides information on the major departments of the District including contact information for administrators. Information on matters related to the School Board can also be found here. Newsletters related to District-wide topics are also posted on the District webpage. 

School Building Websites: The District communicates about school, co-curricular, and extracurricular activities through each school building’s website and monthly newsletter e-messages that are sent by each building principal. Parents can find information regarding the special events, field trips, PTG meetings, concerts, athletic events, other upcoming events, and general informational items in the newsletter as well as on each school building’s website.

Items of particular interest may also be communicated to parents through the global messaging system’s activation of an automated phone call or email.

Emergency communication: Emergency communication is sent to all parents when there is a district-wide incident/event as in weather emergency closings. Parents of children in a particular school building will also receive communication from the building principal if there is an incident/event that affects a large portion of the student body or the entire building, such as a power failure.

Communication regarding non-building wide incidents: When an isolated incident occurs involving a student or group of students, the District safeguards the privacy of students and their families and provides communication aligned with rules, regulations, the Family Educational Rights and Privacy Act, and PA School Code. Other than the student and his/her/their family, the District does not comment or provide communication to other parents or the community at large involving disciplinary/health/safety matters related to a student or an isolated group of students. If an incident results in a significant disruption of the school environment, the District will send out a communication through the global messaging system by phone or email to provide parents with clarifying information. 

Social Media Platforms: Parents and community members should refrain from commenting on any student behavior using any social media platform. Parents are a child’s first role model when it comes to online behavior. As such,  a parent’s online conduct should demonstrate how social media can be used respectfully and safely. In addition, there may be legal implications around what people post and share about others. Each school has a process in place for raising concerns. If you have a concern, rather than go online, speak directly to your child’s teacher, Assistant Principal or Principal. Serious instances of inappropriate online behavior may constitute a criminal offence and become a police matter. School staff, parents, and students may obtain personal legal advice if they feel that online content seriously impacts their reputation or significantly disrupts the educational environment.

Parent/Teacher Groups: Each school has a Parent/Teacher Group (PTG) which serves to encourage parental participation in school. Parents partner and collaborate with school personnel to support student learning and a positive school environment. The PTG fosters a closer relationship between the home and school and provides service to the school in order to secure the maximum advantages for every student. All parents of enrolled students are invited to attend PTG meetings and become involved in volunteer opportunities. The PTG meetings are concerned with the planning and discussion of our children’s education and welfare while in school or traveling to and from school. This forum also serves as an opportunity to discuss interests, learn about partnership opportunities, and have questions answered with other parents and school personnel. Each school has a “PTG” tab on their webpage to access additional information.

Principal Advisory Board: The Principal's Advisory Board (PAB) is a group of parent representatives who meet with the principal to discuss issues brought up by parents. Parents may contact the PAB representative about any issues, concerns, or suggestions. The PAB representative at each school can be found on each school’s website under the “PTG” tab.

Superintendents Advisory Board: A representative and two alternates designated by the PTG meet four times a year with the superintendent to identify problems and discuss programs and district-related concerns. If parents have district-related concerns, they should send their concerns to the PTG and/or the representative serving on the PAB. These individuals will then communicate this information to the Superintendent during the next SAB meeting. The SAB representatives for each school can be found on each school’s website under the “PTG” tab.

Additional information can also be found in the Student Handbook for each school.

Raising and Resolving Questions and Concerns: Creating a respectful, supportive, and productive relationship between students, parents, and staff is essential to a healthy learning environment. Parents should follow the following steps to resolve questions and concerns:

1) If the question/concern is regarding a classroom issue, a learning issue, or discipline issue within a classroom/bus, the parent should begin by reaching out to the classroom teacher and working on getting clarification/resolution at this level. Concerns should be addressed at this level prior to reaching out to a building administrator. If the matter cannot be satisfactorily resolved between the teacher and parent, it shall be discussed by the parent with the building principal. 

2) If the question/concern is regarding an issue at the building level related to school management, school procedures, or school policy, the parent should reach out to the building principal or at the secondary level, the assistant principal assigned to the student’s grade level. Concerns should be addresses at this level prior to reaching out to the Superintendent.

3) If the question/concern is regarding an issue at the District policy level, the parent should reach out to the Superintendent. Should the matter still not be resolved by the Superintendent, or if it is beyond his/her authority and requires Board action, the Superintendent shall furnish the Board with the information required for the Board to consider any necessary action.

Matters Regarding an Administrative Staff Member: In the case of a concern directed toward an administrative staff member, the concern shall be discussed, initially, with the person toward whom it is directed and if a satisfactory resolution is not achieved at this level, the matter shall be brought, as required, to higher levels in accordance with the organization chart of the school district, terminating with the School Board.